Effective Date: 18 May 2025
1. Introduction
HSNA & CO (“we”, “our”, or “us”) is committed to protecting the privacy and personal data of our clients, candidates, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. What Information We Collect
We may collect and process the following types of personal data:
From Candidates:
- Name, contact details, and CVs
- Work experience, qualifications, and certifications
- Job preferences and salary expectations
- Right-to-work documentation
- Interview notes and reference checks
From Employers/Clients:
- Company details and contact information
- Job descriptions and hiring preferences
- Feedback on candidates
From Website Visitors:
- IP addresses and device/browser information
- Contact form submissions
3. How We Use Your Information
We use your personal data to:
- Provide recruitment services to both clients and candidates
- Match candidates to appropriate job opportunities
- Communicate updates, opportunities, or follow-ups
- Improve our website and services
- Comply with legal and regulatory obligations
4. Legal Basis for Processing
We process personal data based on:
- Your consent (when required)
- Contractual necessity (e.g., placing candidates)
- Our legitimate interests (e.g., business development)
- Legal obligations (e.g., right-to-work verification)
5. Sharing Your Information
We may share your information with:
- Clients (with your permission, for job applications)
- Third-party service providers (e.g., IT support, data storage)
- Legal or regulatory bodies if required by law
We do not sell your personal data under any circumstances.
6. Data Retention
We retain your data only as long as necessary for the purposes described or to comply with legal obligations. You may request deletion at any time unless we have a lawful basis to retain it.
7. Your Rights
You have the right to:
- Access, update, or correct your data
- Request deletion (“right to be forgotten”)
- Withdraw consent
- Object to or restrict processing
- Lodge a complaint with the ICO (Information Commissioner’s Office)
8. Security
We use appropriate technical and organizational measures to protect your data against unauthorized access, loss, or misuse.
9. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your rights, contact us at:
Email: info@hsnaco.com
Phone: [Insert Phone Number]
Address: [Insert Business Address]